Research Projects Involving
SCCi Owned and Managed Properties

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The SCCi owns or manages properties of interest to the scientist, historian and the artist. Individuals and organizations in these fields have demonstrated a desire to gain access to SCCi properties to pursue a variety of studies. The SCCi has experience at the Frick's Cave site and at Neversink in working with individuals and organizations engaged in a variety of these studies and projects. The following policy is designed to protect the properties, the caves, their artifacts and their biota; and to ensure fairness to those desiring to conduct studies related to caves, their habitat, and their history.

 

 SCCi Policy for Research Projects

  1. All individuals and organizations wishing to engage in a study or project on SCCi owned or managed properties must submit an application to the SCCi Chair. The SCCi officers and board will review the application. If the application is approved, the individual or organization will enter into a Memorandum of Agreement (MOA) with the SCCi that describes the responsibilities of both parties.

  2. A representative from the SCCi must be present on-site at the beginning of the study or project.

  3. Applicants must describe the nature and scope of their project or study and the benefits, if any, that will beg gained from the project or study.

  4. Applicants must submit information on their qualifications to conduct such a project or study

  5. Applicants must reveal any funding involved in the study, and any contracts or subcontracts involved in such study

 

Application Review and Approval Procedure

  1.  Copies of the application are submitted to the Board chair.

  2.  The Board chair appoints a committee responsible for: 

  3. The committee should include the property manager. If the property is managed by a team, the committee should include at least one member of the property management team. If the application is technical in nature the chair may appoint additional specialists to the committee. 

  4. The Board chair will appoint an individual to chair the committee

  5. At the discretion of the chair, a copy of the application may also be given to the current landowner whose properties are managed by the SCCi. If the issue is addressed in the management contract, then the chair will abide by the management contract.

  6. The committee will have one month to review the application and give a recommendation to approve or disapprove.

  7. The committee should identify problems, issues, and other items that need to be addressed in a Memorandum of Agreement (MOA). These can include:

     

  8. The committee will approve or disapprove the application.

  9. The committee is responsible for notifying the applicant.

  10. The committee is responsible for developing the MOA and sending it to the Board chair for approval before sending it to the applicant.

  11. Any issues related to the MOA must be negotiated by the committee before it is sent to the Board chair for final signature.

  12. Amendments to the MOA that are suggested after the study has begun, are the responsibility of the committee.

Application for Research Project Involving
SCCi Owned or Managed Property 

SECTION I: Abstract

Please include brief summary of the study. Include purpose, start and end dates, intended outcome, techniques to be used, name of the cave or caves, or the properties, on which the study will take place.

 

 

 

 

 

SECTION II: Name of Project

 

___________________________________________________________________________ 

 

SECTION III: Applicant

 

Name of individual or organization:

 

If an organization, individual with overall responsibility for the study or project:

 

Name:

__________________________________________________

Address:

__________________________________________________

Telephone:

__________________________________________________

Fax:

__________________________________________________

Email:

__________________________________________________

 

SECTION IV: Individual Responsible for Conducting the Study or the Project

  

Name:

__________________________________________________

Address:

__________________________________________________

Telephone:

__________________________________________________

Fax:

__________________________________________________

Email:

__________________________________________________

 

SECTION V: Financial Information

If the study or project is receiving funding of any kind, please attach a copy of the grant, contract, or other information relating to the amount of the funding, source of the funding, and duration of the funding.

 

SECTION VI: Additional Information about the Study

Please provide the following information. If this material is contained in existing resumes or contracts then simply attach those documents.

 

Credentials of those conducting the study or project: Include information only on the individual responsible for the actual work. Include past studies conducted; expertise in the field in question; and educational qualifications.

 

A description of the methods to be used: destructive or non-destructive; collecting samples, live or historic; photography; on-site examination; trapping and return of live samples. Studies that involve capturing and reintroducing live samples should provide proof that their live samples have historically successfully re-acclimated

 

A description of the data and the format in which it will be reported: what type of information will the study yield? Data, photographs, excavation and recovery of historic items? How and where will this be reported - in a paper for an institution of higher learning, a national journal or magazine, a specialty journal?

 

Number of entries: the number of times the property or cave must be entered. The number of entries, and the proposed date for each, should be included.

 

Duration of each event: how much time will be spent on SCCi properties during each entry.

 

Number of personnel involved: the number of persons it will take to conduct the study for each visit; and overall.

 

The proposed schedule: when will the study begin, when will it end, when will each of the site visits be made.

 

EXAMPLE

 

Memorandum Of Agreement

Between

The Southeastern Cave Conservancy Inc.

and

(Name of Applicant) _____________________________________

 

The Southeastern Cave Conservancy, Inc. (SCCi) and the (name of applicant) _________________________________ hereby enter into this agreement to engage in a (study/project) to be conducted at (name of preserve) _____________________________________.

 

The period of this agreement is from ________________________ to _________________________ .

 

Responsibilities of (name of applicant) ___________________________________ :

 

The applicant agrees to follow the protocols outlined in its attached application and to abide by the following restrictions:

  1. There will be no collection of live specimens.

  2. Applicant shall return of all non-live collected specimens to their original site and place.

  3. Applicat shall limit the number of individuals at the site to 12, including the representative of the SCCi

  4. Particpants shall remain only on roads marked with green street signs. All roads with blue signs indicate private roads

  5. Participants shell not enter the site unless a representative from the SCCi is present for all visits

  6. Applicant shall work through the designated contact person from the SCCi

 

Responsibilities of the SCCi:

  1. Jane Doe is designated as the contact person for the SCCi.

  2. The SCCi will provide 24 hour access to the site(s).

  3. The SCCi will provide 5 volunteers for day three of the study.

  

Attachments:

  1. Application

  2. Resume of project director

  3. Resume of artist

 

 

Approved By:

 

 

_______________________

(SCCi chair)

 

 

________________________

(Applicant)