Southeastern Cave Conservancy, Inc.

Board Of Directors Meeting

May 18, 1997

The twenty-ninth meeting of the Board of Directors of the Southeastern Cave Conservancy was held on May 18, 1997, at the Hampton Inn, Scottsboro, Alabama. These minutes, when accompanied by the corrections or additions approved by the Board, constitute the official record of the meeting. Corrections can be sent to Secretary Kenneth Huffines, 356 O'Brian Drive, Stone Mountain, GA 30088-1403.

ATTENDEES
Directors: Bill Putnam (Chair), Kenneth Huffines (Secretary), Buddy Lane (Treasurer), Geary Schindel, Richard Blackburn, Greg Eck, Mark Wolinsky and Scott Fee. Thirteen members and guests were in attendance.

CALL TO ORDER
Chair Bill Putnam called the meeting to order at 1:30 P.M. (See Attachment A for agenda)

MINUTES:
Minutes: The minutes of the twenty-eight Board meeting were reviewed. Scott Fee moved the minutes be approved as read. Richard Blackburn seconded. Passed unanimously.

REPORTS
Chair: Attachment B
Treasurer: Attachment C . Treasurer Buddy Lane reports a balance of $3,893.91.
Secretary and Editor: Attachment D
Nominations and Elections: Attachment E
Nevesink Management: Attachment F
Kennamer Management: Attachment G
Kennamer Fund Raising: Attachment H
Acquisitions: Attachment I
John Van Swearingen IV reports no problems. Overall activity is low.
Fund Raising: Attachment J
Land Owner Relations: Attachment K
National Cave Management Symposium: Attachment L
Howard's Cave Management: Attachment M
Glove Pit Management: Attachment N
PMI / PETZL Grant: Attachment O

OLD BUSINESS
Acquire Frick's Cave
Ratification of action without a meeting: Motion to authorize acquisition of Frick's Cave, Walker County, Georgia. Passed unanimously

Purchase Frick's Cave
Ratification of action without a meeting: Motion to Purchase Frick's Cave, Walker County, Georgia, and to accept proposed Management Plan (Attachment P). Passed unanimously.

Acquire Anvil Cave and accept proposed Management Plan
Ratification of action without a meeting: Motion to acquire Anvil Cave and accept proposed Management Plan (Attachment R). Passed unanimously.

Establish Web Domain
Ratification of action without a meeting: Motion to establish Web Domain using address SCCI.ORG. Passed unanimously.

Establish Kennamer Cave Management Committee
Ratification of action without a meeting: Motion to establish Kennamer Cave Management Committee. Passed unanimously.

National Cave Management Symposium
Mark Wolinsky moved to accept the draft bid prepared by the SCC's NCMS bid committee (attachment S). Richard Blackburn seconded. Passed unanimously.

SCC Logo
Mark Wolinsky showed examples of the logo. A suggestion was made to make the logo more "cave-like".

SCC Brochure
John Van Swearingen is shooting photos for the new brochure.

Advertising
Bill Putnam has arranged for classified ads in the NSS NEWS for the next year. Three different ads will rotate on a monthly basis.

Kennamer Fund Raising
Pieces of the cave will be "sold" for $50. Named features will go for more, up to $1000. Scott Fee will coordinate the program

SCC at SERA
Scott Fee and John Van Swearingen have made arrangements for the SCC to be at SERA and have coordinated volunteers for the booth.

National Cave Management Symposium
Proposal submitted for consideration (attachment T). Send comments to John Van Swearingen.

Horse Skull and Jack's Cave Loan
The loan terms are $300 earnest money at contract signing, applied to purchase price; $250 per month for 18 months from closing, applied to purchase price; balloon payment of $12,700 at the end of 18 months. This is for the two caves and a 50 foot wide corridor to paved county road. John Van Swearingen moved to accept the terms. Richard Blackburn seconded. Opposed: Eck. In favor: rest. Motion carries.

Anvil Cave
Buddy Lane moved to approve the offer of $2000 for one acre around the entrance, with a cap of $5000. Richard Blackburn seconded. Passed unanimously.

NEW BUSINESS
Board Vacency
Bill Putnam nominates John Van Swearingen to fill the Board vacancy created by the resignation of Gina Turner. Kenneth Huffines moved to accept the nomination. Buddy Lane seconded. Passed unanimously.

Indicent at Neversink
Meeting as a committee of a whole, a consensus is reached that the SCC should write a letter to the National Geographic Society apprising them of the facts of the incident. Bull Putnam will write the letter.

Reimbursement for Scott Fee
Kenneth Huffines moved to reimburse Scott Fee $747.63 for expenses related to the Kennamer fund rasing. Richard Blackburn seconded. Abstain: Fee. In favor: rest. Motion carries.

Reimbursement for Kenneth Huffines
Scott Fee moved to reimburse Kenneth Huffines $270.66 for expenses related to the newsletter and Secretary's mailings. John Van Swearingen seconded. Abstain: Huffines. In favor: rest. Motion carries.

Board Meeting Schedule
Summer meeting: August 16, 1997 Knoxville Tennessee. Place to be determined.
Fall meeting: Sunday of the TAG Fall Cave-In, noon local time at the picnic pavilion.
Winter meeting: February 7, 1998, ITT Technical Institute, Birmingham Alabama.

Cave Management Committees and Management Plans
Motions to create committees and accept management plan. Scott Fee moves to create separate management committees for South Pittsburg Pit, Gourdneck Cave, and Frick's Cave, and to confirm committee heads Dennis Holton (South Pittsburg), Wm Shrewsbury (Gourdneck), and ET Davis (Frick's). Richard Blackburn seconded. Passed unanimously.

Frick's Loan
Buddy Lane moved to accept the loan terms from the Georgia Nature Conservancy for the purchase of Frick's Cave: $105,000 at 7% for 3 to 5 years (length to be determined). John Van Swearingen seconded. Passed unanimously.

Frick's Fund Raising
Bill Putnam moved to create "Adopt a bat" program with the perk being a sticker and an adoption certificate for $10. Kenneth Huffines seconded. Passed unanimously.

Neversink Fund Raising
Greg Eck moved that Neversink plot owners can get additional plots for $20, shirt not included. Scott Fee seconded. Abstain: Eck. In favor: rest. Motion carries.

Fund Raising Letter
A direct mailing to NSS members was discussed. A general agreement was reached to proceed. Start with Tennessee, Alabama, and Georgia. Details to be worked out by email.

SCC Decals
A window sticker with the new SCC logo was discussed. General agreement to investigate prices for clear adhesive stickers and "static cling" stickers.

Logsdon Cave
Geary Schindel provided an update on the lease of the William R. Halliday Cave Preserve (Hart County, Kentucky) which contains Logsdon Cave.

Junkyard Cave
Geary Schindel reports the owners have a sale to others pending. Should it fall through they will contact us. If it does sell to others the SCC will open a dialog with the new owners. (The cave is located on the outskirts of Nashville, Tennessee.)

Coon Creek Cave
It was reported the owners of Coon Creek Cave (Stevenson, Jackson County, Alabama) may consider donating it to the SCC.

Development Seminar
John Van Swearingen moved the SCC provide $600 towards tuition for Mark Wolinsky to attend the "Development Directors Seminar" in Montana with payment differed to October, 1997. Richard Blackburn seconded. Greg Eck moved to amend the amount to $1,200 with the provision Mark teach what he learns to the Board. Buddy Lane Seconded. Vote on amendment: Abstain: Fee, Wolinsky. In favor: rest. Motion to amend carries. Vote on amended motion: Abstain: Wolinsky. In favor: rest. Motion carries.

Education
Geary Schindel proposed the SCC reprint two works relating to Karst and Hydrology. There is a demand for these out-of-print works. It is not expected to generate significant revenue. However, it would further the SCC's education goals. Geary also suggest using SCC properties to teach cave and karst biology and speleology classes. Both proposals to be further discussed by email as facts develop. John Van Swearingen moved to proceed. Richard Blackburn seconded. Abstain: Fee, Lane. In favor: rest. Motion carries.

ADJOURNMENT
Kris Green moved the meeting be adjourned. Bill Putnam seconded. Passed unanimously.